Secure archiving of files in compliance with legal requirements

Text recognition software

An optical character recognition software is installed in BvLArchivio. The latest version of this OCR software (also called text recognition software) simplifies work processes in your office. As soon as your file has been transferred to BvLArchivio, the automatic text recognition (OCR) function reads all pages of the document. All of the terms and numbers on the document are then saved to the BvLArchivio database. This database saves the storage location and the entire contents of the document for every archived file. If you want to search for a document in the archive later on, the database will respond to your request within a few seconds and make the document available to you.

Plug-in for Windows/Apple

Install our plug-in for Windows or Apple. Archive your file with just one click. Whether PDF files, office files or other types of files, you can archive any file with just one click. In our example, we want to archive an image file. To do this, we click on the desired image file with the right mouse button. A context menu will open in which we can select the BvLArchivio option. In the archiving window that now opens, select the archive and enter your registry and filing attributes. The registry and filing attributes you enter here do not change the actual file. The registry and filing attributes you have entered are saved in the searchable database and are available later on as a query parameters for the file saved in the archive.

Print directly to the archive from every application

Our free printer driver allows you to directly print to the archive from every application. No matter whether you are writing a letter or want to send reminders to all of your customers from your accounting program, as soon as you are ready to print from your application you can control the printer in your local printer environment and print out the documents while also printing them to the archive at the same time. You can use the free printer driver for Windows to print out a document on a real printer in your office and also print a copy to the archive at the same time with just one click.

Irrespective of which software you are using, the document will be converted into a PDF file by the printer driver when you print it. When printing out the document, you can also add previously defined registry and filing attributes to the document or also spontaneously select your own registry and filing attributes to add to the document. This not only saves time but also ensures that the document is correctly filed in the archive. The text recognition (OCR) function built into BvLArchivio will read the entire contents of the document so that you can search for the document in the archive using any of the terms or numbers on the document later on. Naturally, your own registry and filing attributes can also be taken into account in this process. The quick BvLArchivio search function means that you can subsequently access any document from any workstation or using the mobile BvLArchivio app in just a few seconds.